NextSessioNo-show cost calculator
Empty chairs add up. Enter your average appointment value, how many bookings you take per week, and your no-show rate to estimate annual lost revenue—and how much deposits or prepaid packages could claw back.
What a typical visit is worth (before tips).
Confirmed bookings you schedule in a normal week.
No-show rate
Share of bookings that never show (industry averages often land around 5–20%).
10%
Recovery with deposits or prepaid
How much of the lost visit you keep when money is collected upfront (e.g. 50% deposit, 100% prepaid pack).
50%
Estimated no-show impact
Your annual no-show cost
$5,000
| Missed appointments / week | 2.5 |
| Weekly revenue at risk | $100 |
| Monthly revenue at risk | $417 |
| Annual revenue at risk | $5,000 |
| Recoverable with deposits / prepaid | $2,500 |
| Net annual loss after recovery | $2,500 |
Illustrative only—not a guarantee of savings. Recovery depends on your deposit or prepaid policy and how consistently you enforce it.
Frequently asked questions
What counts as a no-show?
A booking that was confirmed but the client never arrives and you cannot fill the slot in time. Late cancellations often behave the same economically if the chair stays empty.
Why use 50 weeks instead of 52?
Most solo shops take some time off. Fifty working weeks is a conservative annualizer so the estimate does not overstate a full calendar year.
How does recovery percent work?
If you collect a 50% deposit, you keep half the visit value even when they do not show. If clients buy prepaid packages, that visit was already paid—so recovery can approach 100% of the missed appointment value.
How do prepaid packages reduce no-shows?
Clients who already paid for credits are less likely to ghost, and when they do, you still keep the money. Pair prepaid packs with reminders and a clear policy for the best results.